Below are common questions we receive about GHC, grouped by audience.

Attendees

When is GHC?

The 2016 Grace Hopper Celebration of Women in Computing (GHC) will take place October 19-21, 2016 in Houston, TX. Find out why we’re returning to Houston.

When will registration open?

Individual registration will open to the public in July 2016. Check back in the summer for more details.

Do you have an age requirement for the Conference?

You must be 18 years of age to attend GHC. Students under the age 18 are required to execute and submit a Chaperone Agreement and Release Form at the time of registration.

When will hotel information be available?

We will post information about reserving hotels in July 2016. If your organization is a sponsor you may begin to request hotel blocks on May 4, through the sponsor portal.  

Can I cancel my registration or sponsorship?

All sales are final. Unfortunately, we cannot provide refunds.

How much should I budget to attend GHC?

Travel and incidental costs can vary widely. GHC will be held at the George R. Brown Convention Center in Houston. Final cost per person will depend on type of registration, point of departure, hotel and transportation choices and other factors.

Where can I find the schedule for GHC?

An overview of the conference is available here. A detailed schedule will be available in late summer.

I would like to register a group of people for GHC. Can I do that?

Our system does not allow one person to register multiple individuals at the same time. You will need to begin a new registration for each person.

However, if you would like to purchase student or faculty registrations in bulk, you can do that in increments of one by following these directions:

  • Go to GHC Registration page
  • Select “New Registration”
  • Enter your email address and select “Additional Sponsorships”
  • Complete required registration information and click “Continue”
  • Under “Additional Registration Options” enter quantity of student / faculty bulk registrations (limit of 100) and click “Continue”
  • Complete and submit payment information

What is the attire at GHC?

Casual to Business dress is appropriate. Remember to bring comfortable shoes as you may walk a lot. You should also bring a jacket. While it is warm in Houston, the convention center will have air conditioning.

I will need to bring my child(ren) with me. Will there be child care?

We offer complimentary child care for children 13 and under. You will need to register your child(ren) to participate in the program. Check back in May for more details.

Can my child(ren) or guest attend any of the sessions or events?

Unfortunately, attendance is only for registered attendees. Guests and anyone under the age of 18 are not allowed into any session, career fair or activity.

Whom should I contact if I have special dietary needs?

Menus selected for the GHC program are nut-free. There will be vegan options available at each meal function. For special request, complete the specific dietary section upon registering or email specialneeds@anitaborg.org.   

Sponsors

When will sponsorships become available?

Sponsorships are open. See specific opportunities.

I would like to purchase multiple individual registrations. Can I do that?

Yes. If you are a Corporate, Academic or Nonprofit & Lab Sponsor or a Government Patron you can buy individual registrations (General, Student or Faculty) in bulk. These Bulk Registrations are available for purchase on a first come, first serve basis and can be purchased in increments of one, up to a maximum of 100.

What are the ABI Partner sponsorship options?

Certain sponsorships are available only to ABI Partners. To select or view any of these options, a password is required. If you are unable to locate your password or if you want more information on becoming an ABI Partner, contact us. Please use “Partnership Inquiry” as your subject.

What is the GHC sponsor portal?

The GHC sponsor portal is a self-service portal. You will be able to view your sponsorship purchases, related benefits, registrations and deliverables. Login instructions can be found in your sponsorship confirmation email.

When and how can my invited attendees register with their pre-paid registrations?

Once you have access to your sponsor portal, you will be able to invite your employees and/or guests to register using a link provided in your portal. Invited attendees will use your pre-paid registrations that were included as part of your sponsorship or the additional ones you bought as part of a Bulk Registration or Enterprise Package. Your sponsorship registrations and codes will be available in the GHC sponsor portal on May 11.

How can I book hotel rooms for my attendees?

Sponsors who need rooms of 10 or more can submit a reservation request through the sponsor portal. You will need your reference number and the email of the person who register your organization as a sponsor to log in.

Can a list of Conference registrants be provided?

As a rule and to respect the privacy of all GHC registrants we do not divulge or share registration information.  Prior to and once on-site at the Conference there will be many ways in which to network with other registrants.  

What is the GHC Exhibitor Guide? Where can I find this document?

The GHC Exhibitor Guide is an easy place to find the information you need as an exhibitor, including locations, hours, contractors and vendor information, how to access the exhibit hall non-exhibitor hours, the shipping address, and rules and regulations. The GHC Exhibitor Guide is available in the sponsor portal along with additional important details like how to register attendees. You can also download it here.

What is the GHC Exhibitor Service Manual? When can I receive the Manual?

The GHC Exhibitor Service Manual contains general conference information, labor/service order forms, payment, Exhibitor Appointed Contractor, shipping instructions, union rules and regulations and other information pertinent to an exhibitor’s participation in a career fair.

This Manual will be available on the GHC Sponsor Portal in summer. Log in details will be sent in an email to the address used to purchase the sponsorship.

Who is Hargrove?

Hargrove, Inc. is a nationally renowned general contractor for trade shows, events and exhibits.  Hargrove is the GHC official convention services contractor.

Can I purchase a career fair or interview booth without sponsoring GHC?

No, currently you must be a GHC sponsor to exhibit.

What is the Expo schedule?

Interview booths will be located in Exhibit Hall A, and career fair booths in Exhibit Halls B-D of the George R. Brown Convention Center. Early admittance, clean up and dismantling hours require you to Early Access Credentials to access.

Career Fair Booths — Open to public
Wednesday, October 19  — 12 p.m – 6 p.m.
Thursday, October 20 — 10 a.m – 5:30 p.m
Friday, October 21 — 10 a.m – 2 p.m.

Interview Booths — Open to public
Wednesday, October 19  — 12 p.m – 7 p.m.
Thursday, October 20 — 8 a.m – 6:30 p.m
Friday, October 21 — 8 a.m – 2 p.m.

Move-in
Sunday, October 16 — 9 a.m – 5 p.m.*
Monday, October 17 — 9 a.m – 5 p.m.
Tuesday, October 18 — 9 a.m – 5 p.m.
Wednesday, October 19 — 7 a.m – 11:30 a.m.
*By appointment with Hargrove only. Please contact Hargrove directly to make an appointment.

Expo – Early Admittance & Clean up
Wednesday, October 19  — 6 p.m – 6:30 p.m.
Thursday, October 20 — 8 a.m – 10 a.m. and 5:30 p.m – 6 p.m.
Friday, October 21 — 8 a.m – 10 a.m.

Dismantling
Friday, October 21 — 2 p.m – 10 p.m.

What is material handling?

Hargrove, the GHC official convention services contractor, performs material handling services, including delivery of exhibit materials from the dock to assigned space, removing and returning crates, and delivering materials back to the dock for carrier loading. It is a two-way charge for both incoming and outgoing. These services are sometimes referred to as Drayage.

I have questions regarding my booth orders and services. Who should I contact?

Hargrove will assist with your booth orders and services questions.  You can reach them at exhibitorservices@hargroveinc.com or their Help Line at (301) 306-4627.

During the GHC conference, I may have booth order questions. Where can I find help on-site?

The Anita Borg Institute and Hargrove provide an on-site Exhibitor Service Desk to assist sponsors during the conference. The Service Desk will be available inside the Career Fair Halls (Level One).

Speakers & Presenters

How can I speak at GHC?

To speak at any of our sessions, you will need to complete submit your proposal through the Call for Participation process. You can learn more about it here.

When will the Call for Participation (CFP)open?

Our CFP opened mid-February. You can a proposal submit here. For information about planning your session, visit our speaker section.

How are speakers decided?

At ABI, we have a rigorous review process for all of our submissions. Find out about that process.

Who is considered a speaker? Who is a presenter?

All of our speakers (include our main stage speakers) are volunteers.

We consider speakers as those who were accepted through the formal CFP process, including panel moderators and panelists, people making presentations, workshop facilitators and members of Birds of a Feather.

Those presenting posters during either the General Session or the ACM Research Competition are considered Poster Presenters. They are event participants, and are not eligible for speaker benefits.

How many times can I submit to the CFP?

You can submit only one proposal to the CFP. This rule applies to all submissions types: panel, presentation, birds of a feather, workshop, student opportunity lab, and poster.

You can, however, be included in a separate panel/BOF/workshop, submitted by a second individual.

Why can I only submit once?

To ensure high quality submissions, we are only allowing one proposal per person so that you can focus on submitting your best work to this highly competitive CFP.

Can men submit a proposal to the CFP?

Yes! Men are welcome to submit a proposal to the CFP. We are looking for quality of content and experience, and we encourage all to apply.

I submitted a panel, but need help connecting to other panelists outside my organization. How can I find additional speakers?

ABI offers multiple places to connect with the community and find potential panelists outside your organization.

Scholars

When will I hear about my selection status?

We intend to notify applicants of their selection status on June 1, 2016 via email. If you have not heard from ABI by June 8, you may contact us.

When will scholarship applications open and close?

Scholarship applications closed April 4, 2016.

 

Who can apply for a scholarship?

We offer two types of scholarships – Students and Faculty.

Student scholarships cover conference registration and hotel costs. You will also receive a stipend that, when used wisely, covers meals, flights, transportation to/from the airport and other travel incidentals.

Faculty scholarships cover conference registration only.

Learn more.

Can I have more than one letter of recommendation associated with my application?

No. As GHC grows in popularity, we receive more and more applications. To respect the time of our volunteer reviewers, we are limiting applications to one letter of recommendation.

When will my recommender be contacted to submit my letter of recommendation?

An email with information about how to submit a recommendation will be sent within 24 business hours of your submission of a complete application.

Can I check to see if my recommendation has been submitted?

It is not possible for the applicant to check the system to see if a recommender has submitted their letter of recommendation. However, when your recommender submits your letter, you will be sent an email notifying you that your recommendation letter has been received and your application is complete and will be reviewed. If you have not received this email, please check with your recommender to verify they will still be submitting the recommendation on your behalf.

I did not receive a message that my application is now complete. Did it not submit correctly?

You will only receive one email regarding the status of your application form. This email is sent the first time you save the application. If you save, but do not submit your application, you will receive an email letting you know your application is “incomplete.” You will not get a second one once you do submit your application.

You may log in to the application portal at any time and check the status of your application. If it is “complete” your application was submitted successfully.

Are you graduating in May or will no longer be a student in October?

The GHC scholarships are only available to those still enrolled in a university during the conference.

We do have a program, GHC Hopper, which allows individuals to attend GHC for free, if they donate eight hours of time. Hoppers still have to pay their own travel expenses. The applications will open in summer. Learn more about this program and more volunteer opportunities.

Can high school students/teachers apply for a scholarship?

The Anita Borg Institute works with college students and above. We do not have the capacity to serve K12 students or teachers, and thus, we are unable to offer scholarships to that audience.