2016 Hotel Reservations

As of September 27, all reservations for the Anita Bog Institute (ABI) hotel block are closed. We are transferring reservations to the hotels. You may contact your hotel directly after October 1 with questions about your reservation.

Important Dates
May 4 – July 6
Sponsor housing group reservations open (10+ rooms)
July 13
Individual reservations open
August 1
Sponsor housing group reservation rooming list due
September 27, or until space runs out
Reservations for conference rates close
October 12
Reservation changes/cancellations made with hotel directly

Individual Reservations

If you still need a room, you can check out alternative options. Please note that conference shuttles will be available only at official GHC hotels. Rooms booked with this alternative site do not guarantee shuttles to the convention center.

Have questions? Contact Orchid Event Solutions.

Phone*
Toll-free (US): (888) 287-7454
International: +1 (801) 505-5268
*Agents available 7 a.m. to 6 p.m. Mountain Standard Time, Monday through Friday

Deposit

All reservation requests must be accompanied by a credit card guarantee or check equaling the amount of one night’s room and tax. Your credit card will not be charged during this initial stage and will be held as a guarantee only. Your hotel reserves the right to charge this card a deposit of the full room & tax for each room reservation on or after September 27, 2016. This credit card must be valid through October 2016.

Please note: If you use a Debit Card to guarantee your reservation, the hotel will place a hold on the card which will limit the amount of available funds. The hold amount will vary by hotel, it is impossible to release the exact amount that will be placed on hold prior to the event.

Cancellation: By securing your hotel reservation through Orchid Event Solutions and the Anita Borg Institute, you agree to the following cancellation policy for your Grace Hopper hotel reservation(s). Upon cancellation the following cancellation damages will be immediately applied to each room reservation canceled.

  • 50% of the entire reservation stay exclusive of tax for each room released or canceled between July 13, 2016 and August 8, 2016
  • 100% of the entire reservation stay exclusive of tax for each room released or canceled on or after August 9, 2016

These cancellation damages are paid as liquidated damages and not as a penalty. Through October 11, 2016 you should send requests for changes and cancellations in writing to Orchid Event Solutions via e-mail (ghchousing@orchideventsolutions.com) or fax to 801-355-0250. After October 11, 2016, contact hotels directly to make changes and cancellations.

Hotels will charge credit cards on file for full non-refundable payment of each reservation on or after September 27, 2016. If you don’t receive a confirmation or have questions, please contact Orchid Event Solutions.

Acknowledgments

Orchid Event Solutions will send reservation acknowledgements within 24 hours via email if booked online or by telephone; fax and mail acknowledgements will be sent within 72 hours of receipt. If you do not receive your acknowledgement in this time frame, contact Orchid Event Solutions. You will not receive a written confirmation from the hotel.

Sponsor Housing Group Reservations

Reservations for group housing is now closed. Reservations for all rooms must be submitted via the housing booking tool opening on July 13, 2016.

To ensure booking, you must submit the following items by August 1, 2016 either online or with the formatted excel spreadsheet provided by Orchid:

  • List of names and arrival/departure dates for each reserved room
  • All reservation requests must include a credit card guarantee or check equaling the full room and tax amount. Your credit card will not be charged during this initial stage and will be held as a guarantee only.

If we do not receive names for a room by August 1, we will release the room for other reservations.

For questions or special requests, please contact Orchid Event Solutions at (888) 287-7454 or email us ghchousing@orchideventsolutions.com. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.

Orchid Event Solutions

Orchid Event Solutions, the official housing company for GHC 2016, will coordinate hotel reservations for the conference. When you book your room with Orchid Event Solutions you will receive the following benefits:

  • Immediate email acknowledgement of your hotel assignment
  • Entitled to receive reduced and discounted rates at official meeting hotels
  • Free access to the internet in your guest room
  • Complimentary shuttle service from select hotels to the Convention Center
  • Protection in the event the hotel has oversold guest rooms
  • And much more!

When booking your hotels, we ask for your partnership to ensure the success and continued growth of GHC. When rooms are booked at hotels that are not within our official hotel block and/or you do not use Orchid Event Solutions, the Anita Borg Institute is exposed to penalties for not fulfilling our commitments and could lose our ability to rebook preferred hotels or qualifications for space at the convention center. Help keep GHC a success by booking with Orchid Event Solutions!

Buyer Beware

Please be vigilant if dealing with any housing companies or services that imply or claim an affiliation with GHC 2016. We are aware of housing companies that may aggressively push you or your organization to book your guest rooms through their company at supposedly significant discounts.

Unfortunately, some past attendees and exhibitors fell prey to these companies and have either: lost their significant deposits; been relocated with little or no warning; have not had the guest rooms they thought they had booked; or have not received reservations at the hotel they had thought were confirmed. This has caused great hardships and significant financial loss to these companies and individuals. Reservations made through any method other than directly with our official housing provider (Orchid Event Solutions) will be at your own risk. If a housing company contacts you trying to sell hotel rooms, please notify us at ghchousing@orchideventsolutions.com