To book your room online for GHC 17, click here.
If the official hotel booking site runs out of rooms, you can check for alternative options. Please note that GHC shuttles will be available only at official GHC hotels. If you book a room at an alternative hotel, we cannot guarantee that there will be any shuttles to and from the convention center.
Have questions? Contact Orchid Events, our official hotel vendor. Please be vigilant if dealing with any housing companies or services that imply or claim an affiliation with GHC 17.
Toll-free (U.S.): 888-287-7454
*Agents available 7 a.m. to 6 p.m. Mountain Time, Monday through Friday
When making a reservation requests, you must provide a credit card guarantee or a check equaling the amount of one night’s room and tax. We will not charge your credit card during this initial stage and will hold it as a guarantee only. Your hotel reserves the right to charge this card a deposit of the full room and tax for each room reservation on or after September 5, 2017. This credit card must be valid through October 2017.
Please note: If you use a debit card to guarantee your reservation, the hotel will place a hold on the card, which will limit the amount of available funds. The hold amount will vary by hotel, and it is impossible to release the exact amount each hotel will place on hold prior to the event.
Cancellation: By securing your hotel reservation through Orchid Events and the Anita Borg Institute, you agree to the following cancellation policy. Upon cancellation, we will immediately apply the following cancellation damages to each room reservation you cancel:
- 50% of the cost of the entire stay, exclusive of tax, for each room canceled any time after initial booking of reservation and August 18, 2017
- 100% of the cost of the entire stay, exclusive of tax, for each room canceled on or after August 19, 2017
You will pay these damages as liquidated damages and not as a penalty. Through September 5, 2017, send requests for changes and cancellations in writing to Orchid via e-mail (email@example.com) or fax 801-355-0250. After September 5, 2017, contact hotels directly to make changes and cancellations. Hotels will charge the credit card on file for the full, non-refundable amount of each reservation cancelled on or after September 5, 2017
Orchid Event will send reservation acknowledgements within 24 hours via email if you book online or by telephone. Orchid Events will send fax and mail acknowledgements within 72 hours of receipt. If you do not receive your acknowledgement in this time frame, contact Orchid Events. You will not receive a written confirmation from the hotel.
Please be vigilant if dealing with any housing companies or services that imply or claim an affiliation with GHC 17. We are aware of housing companies that may aggressively push you or your organization to book your guest rooms through their company at supposedly significant discounts.
Third-party room booking agencies may aggressively solicit GHC 17 attendees or their organizations. Please be vigilant dealing with companies that imply or claim an affiliation with GHC. Orchid Events is the only official GHC booking agency. In the past, attendees and exhibitors unfortunately fell prey to these companies. Booking with outside agencies can result in relocation with little or no warning, incorrect guest room and/or hotel assignments, or unconfirmed bookings, resulting in great hardships and significant financial loss. If you make GCH reservations by any method other than our official housing site, your do so at your own risk. If another company contacts you trying to sell GHC hotel rooms, please notify notify firstname.lastname@example.org.
Sponsor Housing Group Reservations
Reservations for group housing are now closed. To ensure booking, you must submit the following items by August 11, 2017, either online or with the formatted excel spreadsheet that Orchid provided:
- A list of names and arrival/departure dates for each reserved room
- A credit card or check deposit for the full room rate including tax for all rooms. We will not charge your credit card during this initial stage and will hold it as a guarantee only.
If we do not receive names for a room by August 11, we will release the room for other reservations.
For questions or special requests, please contact Orchid Events at 888-287-7454 or email us at email@example.com. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.
Orchid Events, the official housing company for GHC 17, will coordinate hotel reservations for the conference. When you book your room with Orchid Events, you will receive the following benefits:
- Immediate email acknowledgement of your hotel assignment
- Reduced and discounted rates at official meeting hotels
- Complimentary shuttle service from select hotels to the convention center
- Protection in the event that the hotel oversells guest rooms
By booking your hotel through the official site, you help ensure the success and continued growth of GHC. When you book rooms at hotels outside the official GHC blocks, the Anita Borg Institute can be penalized for not meeting the minimum booking number of rooms to secure space at the convention center. Help ensure GHC’s success by booking via the official site!