These GHC Participant Event Terms and Conditions (the “GHC Event Terms”) apply to all events at GHC. As a condition of registration and participation, attendees, sponsors, volunteers, speakers, organizers, venue staff, media, exhibitors, vendors and other guests (“Participant,” or “you”) are required to acknowledge and accept these GHC Event Terms. Participants are also expected to be respectful to other Participants, conference staff and contractors, and to abide by the GHC Code of Conduct and incorporated herein by reference.
The Anita Borg Institute ( “ABI”) and the Grace Hopper Celebration of Women in Computing Conference (“GHC” or the “Conference”) reserve the right to change these and any conference-related policies from time to time. Any changes will be made with the utmost care for the purpose of creating a fair and enjoyable conference experience. Such changes will be effective immediately upon publication, on a going forward basis. You can access these GHC Event Terms at any time.
Registration and Payment
All Participants must register to attend GHC. Individuals with incomplete registrations will not be able to attend the conference.
Granting Participant Registration and Admission
ABI or their officially designated event management (together and individually, “Conference Staff”), in their sole discretion, reserve the right to accept or decline an individual’s registration. Further, Conference Staff reserve the right to prohibit entry or remove any Participant or other individual, whether registered or not, whose conduct, in their sole opinion is not in keeping with the Code of Conduct, these GHC Event Terms and the character and purpose of GHC. Without limiting the foregoing, Conference Staff reserve the right to remove or refuse entry to any Participant who has registered or gained access under false pretenses, or provided false information. Unauthorized solicitation anywhere at GHC is prohibited, and may be grounds for removal.
To verify registered Participants, Conference Staff might ask Participants to present a government-issued photo ID at registration to collect registration materials. When you check in at registration, you will receive a name badge. If you lose your badge it can be replaced for a fee. You must wear your badge at all times during the Conference. Individuals are not allowed to pick up badges for Participants other than themselves, unless Conference Staff give approval in advance of the Conference. Participants may not have another individual participate in their place at any GHC-related activity without Conference Staff prior approval.
Access to Events at GHC
All conference sessions and networking events require a valid conference badge for admission. Persons under the age of 18 are not allowed at GHC, unless accompanied by a parent, appointed guardian or chaperone. Release forms for persons under the age of 18 must be completed, signed by parents, an appointed guardian or a chaperone and approved prior to registering or attending the conference. For safety and insurance reasons, children younger than 14, including babies in strollers and toddlers, are not allowed at GHC at any time.
Capture and Use of Images and Recordings by Conference Staff
You hereby: (A) grant full permission to Conference Staff to capture, your image or likeness by any audio and/or visual recording technique (including electronic/ digital photographs or videos) during GHC, and to store, use, reproduce and create derivative works of these images and recordings (including, but not limited to, for resizing, color correction or digital reformatting) in any media now known or later developed, including for any GHC marketing or other promotional purpose; (B) waive any right to inspect or approve the use of the images or recordings; (C) waive any right to royalties or other compensation arising from or related to the use of the images or recordings; and (D) release, defend, indemnify and hold harmless Conference Staff from and against any claims, damages or liability arising from or related to the use of the images or recordings, including but not limited to claims of defamation, invasion of privacy or rights of publicity or copyright infringement, or any misuse, distortion, blurring, alteration, optical illusion or use in composite form that may occur or be produced in taking, processing, reduction or production of the finished product, or its publication or distribution. It is ABI’s intention that any derivative works will continue to accurately reflect the character and spirit of GHC and your participation in GHC.
Personal Data Privacy
ABI does not share personal data about Event Attendees with sponsors or other attendees unless: (1) you specifically opt in to such sharing via an event registration form; or (2) you attend an ABI event and allow ABI or any of its designees to scan your attendee badge; or (3) you allow another attendee to scan your badge via the official mobile app. If you do not wish for your information to be shared in this manner, you may choose not to have your badge scanned at sponsor booths or events. If you choose to share your information in the manners described above, your information will be subject to the business partners’ or sponsors’ respective privacy statements.
How ABI will use your personal data: We ask for a variety of demographic information during the registration process. The data collected is used strictly for our impact report and attendance reporting, and personal information is never shared except as described above. We also may use your contact information to send important updates related to ABI’s mission or to ABI events, including GHC. If there is not an opt out link included in the email, simply send an email to firstname.lastname@example.org to inform us of your wishes.
Recordings by Participants
Recordings by a Participant of any kind are prohibited without prior written consent of the Participant being recorded. Participants may not capture or use the materials presented in any meeting/session room or in session notes on display without written permission. Individuals not complying with these requirements will be asked to surrender their recording media and may be asked to leave the Conference.
Personal belongings should not be left unattended in exhibit halls, meeting rooms or public areas. Unattended items are subject to removal by security. Conference Staff are not responsible for items left unattended, including any damage to or theft of your personal items.
Wireless Internet Service
ABI may provide wireless access for Participants during the Conference but cannot guarantee full coverage in all locations, all of the time. Please be respectful of your time and usage so that all Participants are able to access the Internet. Excessive usage (e.g., streaming video, gaming, multiple devices) reduces bandwidth and increases cost for ABI. No routers may be attached to the network. Properly secure your computer before accessing the public wireless network. Failure to do so may allow unauthorized access to your laptop as well as potentially introduce viruses to your computer and/or presentation. Conference Staff are not responsible for computer viruses or other computer damage.
Mobile Phones and Related Devices
Mobile phones, tablets, laptops and any similar electronic devices should be silenced during conference sessions. Please exit the conference room before answering or beginning a phone conversation.
Food and Beverages; Smoking
ABI’s designated GHC caterers (“Caterer”) shall be the exclusive supplier of food and alcoholic and non-alcoholic beverages served at the Conference. Participants shall comply with all applicable local and state liquor laws. You agree not to request, proffer, or serve alcoholic beverages to any minors, or to any persons who, in the opinion of the Caterer or Conference Staff, are intoxicated. For the health and consideration of all Participants, smoking, including e-cigarettes, is not permitted at GHC.
You agree to release, defend, indemnify, and hold harmless Conference Staff from any and all claims, demands, and causes of action arising out of or relating to your participation in GHC and use of any associated facilities or hotels.
ABI will have no liability to you on account of any loss or damage resulting from any delay, failure, or cancellation with respect to GHC if such delay or failure is caused, in whole or in part, by acts of God, strikes, lockouts, riots, acts of war, earthquake, fire, explosions, or other events, occurrences or causes beyond the control of ABI (each a “Force Majeure Event”). If ABI should have to cancel GHC for a reason other than a Force Majeure Event, registration fees processed will be refunded to registrants. Registrants will be responsible for cancellation of travel arrangements or housing reservations and the applicable fees.