GENERAL SUGGESTIONS:

  • You can edit your submissions as many times as you want before March 20, 2015.
  • Submissions that are cross-organizational or interdisciplinary are highly encouraged.
  • Submissions that promote diverse or international participation are highly encouraged.
  • Make sure your submission clearly articulates to the reviewers the impact of your work.
  • Frame your work/submission at the conceptual level, instead of talking about a specific product in your organization.
  • Provide a thorough, balanced viewpoint on your topic; avoid anything that sounds like an infomercial.
  • Keep in mind your target audience when you submit.

SUGGESTIONS FOR DIFFERENT SUBMISSION FORMATS:
We have put together quick tips for your submission – what you should be telling the reviewer, whether you are submitting a panel, workshop, presentations.

Panels:

  • The ideal panel is comprised of diverse thought leaders who talk 80% of the time with 20% audience interaction.
  • Tell the reviewers how the 60 minutes will play out.
  • You cannot have 2 people from the same organization on the panel (includes moderator). Diverse perspectives are important.
  • What are some of the sample questions that will be asked?
  • Will the panelists bring diverse points of view? Tell the reviewers what each panelist will bring to the table.
  • Bio of panelists should be tailored to show why they would be a great value add.
  • Use the starter template provided – 3 pages, double columned, 10 pt font format.

Workshop/Tutorials:

  • A workshop is an interactive hands-on session.
  • Tell the reviewers how the 60 mins will play out with sample discussion points provided.
  • A talk is NOT a workshop.
  • A workshop facilitator should understand their target audience really well.
  • Provide a plan explaining how you can scale the workshop for 200-400 attendees. Or you can specify a limit.

Presentation/Lightning Talks:

  • A presentation/lightning talk is delivered by a topic expert with a fresh or unique point of view.
  • Is the topic relevant and original, and are you subject matter experts?
  • Do not talk about a specific product from your company – instead focus on talking about the technology.
  • Who is your target audience?

Birds of a Feather:

  • A Birds of a Feather session is a discussion forum where there is someone facilitating only 20% of the time with 80% audience interaction.
  • This format is great for sessions focused on sharing experiences.
  • Tell the reviewers how the 60 mins will play out – emphasize the interactive part.
  • What are some of the sample questions that will be asked?
  • Bios of facilitators should be tailored to show why they would be a great value add.
  • Use the starter template provided – 2 pages, double columned, 10 pt font format.

EDITORIAL GUIDELINES:

Titles

Capitalize all major words in the title. Use lowercase for articles, conjunctions and prepositions (the, a, an, and, but, for, or, nor, to, as). A general rule of thumb is to use lowercase for most words made of three or less letters.

Numbers

Spell out only single-digit numbers (zero through nine) and use numerals for all others. Spell out double-digit numbers only if they are the first word in the sentence.

Organization Names

Fully and properly spell out names of companies, labs, universities, etc (ex. Hewlett Packard; University of California, Berkeley) unless abbreviated versions are the official or most commonly used version (ex. Texas A&M University; NASA).